PRIVACY POLICY

Our website address is: https://www.operationheadshot.com.

This privacy policy has been updated on August 25, 2023.

We encourage you to review this Privacy Policy periodically, when you use our website for any purpose or engage with us on social media. You are deemed to have accepted any changes to any revised Privacy Policy by your continued use of our website after the revised Privacy Policy is posted.

COMMENTS

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

PERSONAL INFORMATION

As you browse our website, you may opt to provide Operation Headshot with personal information such as your name, address, phone number, or email address. We (Operation Headshot) may also collect information you communicate with us, including when you contact Operation Headshot through our various online, phone, chat, or application channels for information or assistance. We may record your call or maintain a transcript of the communication for training and quality assurance purposes.

NON PERSONAL INFORMATION

Operation Headshot may collect non-personal information from you such as an internet protocol address (typically referred to as an “IP address” and defined below) and browsing variables (like your web browser, referral links, or how much time you spent at our website). Although this information may be used to identify you, Operation Headshot typically uses this information to improve your experience and the experience of other visitors to our website. Operation Headshot may use cookies to collect this type of information.

We also reserve the right to use non-personal information, such as an IP address, to identify a user when we believe it is necessary to protect the compelling interests of our websites, the people (service members and families) we serve, our donors, our employees, or others, or to comply with laws, court orders, or law enforcement requests.

IP ADDRESSES

An IP address is a unique number, assigned to each and every computer and other device on the Internet. Your computer, your phone, your e-reader, and other electronic devices, are all assigned IP addresses.

MEDIA

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

CONTACT FORMS

The inquiry forms are for those wanting to inquire about particular services we offer. No information is sold when filling out these forms.

EMAIL

Operation Headshot may receive email confirmations when you open an email from us. This allows us to determine if users are responding favorably to our email communications and to improve those communications. 

COOKIES

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

 A cookie is a small data file that individual websites store on your computer’s hard drive – if your web browser permits. The website can later retrieve that cookie to let us know you’ve been to our site before, among other things. Cookies typically make your use of the site easier, make the site run more smoothly, and help us to maintain a secure site. Many websites use cookies. You are free to decline our cookies if your browser permits, but some parts of our site may not work properly if you do that.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

EMBEDDED CONTENT FROM OTHER WEBSITES:

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

HOW OPERATION HEADSHOT USES YOUR INFORMATION:

Operation Headshot uses information from different site visitors in different ways. We use information provided to us through the donation process in accordance with the Donor Privacy Policy.

We use personal information provided by general users of our website who are not service members and spouses and are not engaging in the donation process. We might, for example, ask for your information if you contact a local Operation Headshot representative. Providing your contract information will help Operation Headshot in providing services to you such as, providing you with information, resources, and support services that you may request.

We may also use your personal and non-personal information in the following ways:

  • Entering your information into our databases for internal record keeping, reporting, and data analysis;
  • Communicating with you to obtain your input, provide information about our programs and events, or request contributions (provided you have opted to receive such communications);
  • Improving our programs and services;
  • Customizing our website according to your interests;
  • Sharing information with third parties (as listed below) who help us manage our website and databases, and who assist us with our marketing efforts; and
  • Sharing information with third parties as required by law, or a part of a legal process;

ANALYTICS

Operation Headshot uses Google Analytics to help her reach her audience. Your data is not shared in any way.

Google Analytics: You can opt-out of having Your activity on Our website made available to Google Analytics by installing the Google Analytics opt-out browser add-on. This add-on prevents Google Analytics from retrieving information about Your visits to Our website. For more information about Google’s Privacy Policy, please visit: https://policies.google.com/privacy.

Facebook: You can opt-out of Facebook’s interest-based ads by visiting: https://www.facebook.com/help/568137493302217. You can learn more about Facebook’s Privacy Policy at: https://www.facebook.com/full_data_use_policy.

We may partner with third-party analytic companies, including Shopify Analytics, Printful Analytics, Give Butter and Flodesk Analytics.

The analytic companies may also use cookies (described above) or other tracking technologies to analyze visitors’ use of Our website or mobile app to determine the popularity of the content, and better understand online activity. We do not transfer personal information to these third-party vendors. However, in order to access Our website, You must consent to the collection and use of Your information by these third-party analytic companies. You should review their Privacy Policy and contact them directly if You have questions. If You do not want any information to be collected and used by tracking technologies, visit the Network Advertising Initiative Opt-Out Tool or Digital Advertising Alliance Opt-Out Tool.

HOW LONG WE RETAIN YOUR DATA:

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

WHAT RIGHTS YOU HAVE OVER YOUR DATA:

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Operation Headshot may share your personal and non-personal information as discussed herein. We do not sell or rent the personal information of our general website users for profit. Additionally, we do not share mobile phone numbers unless you specifically authorize us to do so (or unless we are required to do so by applicable law or regulation).

WHERE WE SEND YOUR DATA:

Visitor comments may be checked through an automated spam detection service.

Contact hello@operationheadshot.com for additional information.

HOW WE PROTECT YOUR DATA:

Operation Headshot uses SiteGround and Jetpack to protect their website from spam and security threats. If a data breach occurs Operation Headshot will take the precautionary measures of notifying everyone immediately and resolving the issue.

We are committed to ensuring that your personal information is secure. Your trust in us is important, so we have put in place physical, electronic, and managerial procedures to safeguard and secure the information we collect. Records containing personal information are stored at secure facilities; our websites use SSL (a tool used to verify the legitimacy of a website).

PHOTO COPYWRIGHT

All of the photos on this website are strictly Operation Headshot’s. Please do not take them in any way without notifying us first hello@operationheadshot.com. 

NEWSLETTER PRIVACY

Operation Headshot offers the opportunity for You to volunteer certain information that is used for email and marketing purposes. This information includes, but is not limited to, Your name and email. You will have an opportunity to unsubscribe from any future communications via email, but Operation Headshot may reserve the right to maintain a database of past email subscribers. Operation Headshot reserves the right to use this information as reasonably necessary in their business and as provided by law. Your information will be shared with reasonably necessary parties for the ordinary course of conducting business, such as through Facebook ads or Google Pay Per Click marketing campaigns. We do not ever sell your information to third parties.

CALIFORNIA PRIVACY RIGHTS 

The State of California has established its own unique regulations that apply to California residents. If you reside in California, You have the right to obtain from Operation Headshot, once per year and free of charge, information regarding what information we disclose to third-party marketers, and the names and addresses of each third party to whom we disclose your data. If you are a California resident and would like to make such a request, please use the contact information listed below.

If you are a California resident and under the age of 18, You have the right to request that we remove any data that you publicly post on Operation Headshot website. To request removal of your data, please use the contact information listed below. Note that while we will remove your data that is publicly posted on our website, We may not be able to completely remove that data from our systems.

COMPLAINTS: 

If you are an EU resident, You have the right to complain to a supervising authority if You believe We are misusing Your data or have violated any of Your rights under this Privacy Policy or applicable law. You may do so in the EU member state in which You reside or have Your place of business or in which the alleged infringement took place. If You are located outside the EU, You may have rights under privacy laws in the jurisdiction where You live.

PIXEL TAGS: 

Operation Headshot may use a pixel tag, which is a small graphic file that allows us to monitor the use of our website and provide information regarding your interaction with the website. These tags may collect the IP address from the device you are using, and the browser type. Pixel tags are also used by third-party partners to collect information when you visit our website, and we may use this information to display targeted advertisements.

LINKS TO 3rd PARTIES

Sometimes we’ll provide you with a link to another website or service. We typically do this in order to provide you additional information about one of our sponsors or others who support the mission of Operation Headshot.

This policy – the one you’re reading right now – does not cover third party services or how those third parties may use the information you provide them. We encourage you to review those privacy policies and terms of use.

DONOR PRIVACY POLICY

This privacy policy applies to Operation Headshot supporters and describes how Operation Headshot uses information you provide when you make a donation to us or sign up to receive emails (the “Donation Process”). When you provide us your information, rest assured that Operation Headshot uses industry-standard security measures, including encryption, firewalls, and physical security to protect your data.

It is our goal that you fully understand how we collect information, how we use that information, and the steps we’ve taken to protect that information. We will update this policy from time-to-time, so make sure to check this page periodically. If you have any questions about this policy, please email us hello@operationheadshot.com.

During the Donation Process, Operation Headshot will likely ask for information that could be used to identify you. This includes your contact information, such as your name, mailing address, phone number, and email address. If you donate via credit or debit card, we will also ask for your card number, expiration date, and other information necessary to process the transaction. If you donate via check, we may ask for limited bank information.

We collect this information from you during the Donation Process. If you donate online, your donation will not be processed without certain required information. We may also collect information as we communicate with you after your donation is made. Third parties may also share your information with Operation Headshot, in accordance with applicable laws, rules, and standards. Rest assured that no matter how we access your information, we’ll use it only in accordance with this policy.

We generally use your information to process donations, send you periodic messages, and share with other parties for the purpose of furthering our mission, as required by law, or as part of a legal process. Operation Headshot uses donor information in multiple ways, including:

  • Enter your information into our databases for internal record keeping, reporting, and data analysis;
  • Communicate with you to obtain your input, provide you with information, or request contributions (provided you have not opted out of receiving such communications);
  • Provide you with necessary tax information regarding your donation;
  • Customize our website according to your interests;
  • Share information with third parties who provide goods and services to Operation Headshot (e.g., parties who process donations or help us manage our website and databases such as Give Butter and Dubsado );
  • Share information with third parties to help inform you of other groups you may wish to support; and
  • Share information with third parties as required by law, or a part of a legal process.